Start managing attendance in three simple steps
Set up your organization, add your employees and start recording attendance.
How AttendFlow Works · 7:06 · Plays here from YouTube. Nothing loads from YouTube until you press play.
Organization
Branches, locations, rules
Employees
Invited, imported, placed
Attendance
Recorded and checked
Reports
Hours, lateness, absence
- 1
Create your organization
Sign up, confirm your email, and set AttendFlow up the way your organization is actually shaped.
Watch: Register your organization- Branches, departments that nest, teams and job titles
- Work locations, each with its own position and boundary
- Working hours and working days, per location
- Holidays, so a non-working day is never counted as an absence
- Attendance rules — how early people may check in, what a check-in has to prove
- 2
Add your employees
Bring in the people you need to account for, in whichever way suits how you already hold their details.
Watch: Add, import and invite employees- Invite them by email, one at a time or in a batch
- Share a self-enrolment link, or print a QR code for a noticeboard
- Add someone manually when that is quicker
- Import your whole workforce from a spreadsheet — every row checked and reported against its row number before anything is saved, and the import can be undone
- Place each person in their branch, department, team and job title
- 3
Start recording attendance
People check in and out at their work location. What AttendFlow checks as they do it is whatever your organization has configured — no more, no less.
Watch: Check-in QR codes- Scan the QR code at the location, from a supported device
- The location's geofence and allowed hours applied, where you have set them
- Face verification as part of the check-in, where you require it
- Scanning on behalf of a colleague, where your attendance policy allows it
- A manager recording attendance directly, for the day that does not go to plan
Would you rather be shown?
AttendFlow Employer Training Overview — Complete Course: 9 short lessons, from registering your organization to following attendance every day. Work down them in order and you finish with an organization that is recording attendance.
New · the full course
AttendFlow Web App — Advanced Course
A page-by-page guide to the AttendFlow employer console: setting up your organisation, people, access, schedules, check-in, daily attendance, work, payroll, reports and billing.
48 videos · 3 h 28 min
- Getting started5
- Company structure6
- People8
- Access control3
- Schedules2
- Attendance setup2
- Monitoring5
- Work2
- Payroll3
- Reports3
- Billing2
- Partners4
- Wrap-up2
Introducing businesses to AttendFlow instead? Watch the partner course
Or start with the short lessons
Lesson 1
What is AttendFlow?
The problems AttendFlow solves for employers, what you can see and do with it, and how to get started.
Plays here from YouTube. Nothing loads from YouTube until you press play.
Lesson 2
Register your organization
Create your employer account, confirm your email, register your organization and find your first setup tasks.
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Lesson 3
Find your way around
What the Home page and the Today panel show, and where every feature lives in the menu.
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Lesson 4
Set up branches, departments and locations
Complete your organization profile, add branches, departments and job titles, and create the places where people check in.
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Lesson 5
Add, import and invite employees
Add people one by one or from a spreadsheet, send invitations, and let your team join with a link or a QR code.
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Lesson 6
Working hours, holidays and attendance rules
Set when work starts and ends, contracted hours and public holidays, so lateness and early departures are judged correctly.
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Lesson 7
Check-in QR codes
Print, manage and replace the code at your entrance, and watch a real check-in arrive on the live board.
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Lesson 8
The mobile app, for employees
How an employee joins your organization, checks in and out, and finds their own attendance in the app.
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Lesson 9
Track daily attendance
Use the live board, the attendance register, exceptions, corrections and time off in your daily routine.
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Want more depth? The full employer course goes through every page of the console, and the partner course covers the partner programme. The whole course is also on YouTube.
See what's happening
From then on the record builds itself, and the questions you used to chase people for have answers on a screen.
- Who is at work right now, and who is still expected
- Who arrived late, and by how much
- Who is absent, against the days they were contracted to work
- Hours worked against hours expected, with breaks and overtime
- Days that need a person to look at them, flagged as exceptions
- Ten reports, over any period, exportable and scoped to a branch or team
What happens on a normal workday?
07:52
An employee arrives
They record attendance using whichever method your organization has configured — usually scanning the code at their work location.
07:52
AttendFlow checks it
The rules you enabled are applied: the location's geofence, how accurate the position has to be, the allowed hours, face verification where you require it. A check-in that fails one is refused, and the record says which.
All day
You can see it
The live view shows who has checked in, who is still expected and who has already left — for the whole organization, or one branch, department or team.
End of day
The record settles
Hours, breaks, lateness, early departures and overtime are worked out from the check-ins themselves. Anything odd — no check-out, an unusually long shift — is flagged as an exception rather than left to be found later.
Built around your attendance policy
AttendFlow does not decide how your organization works. These are the settings you choose, and the ones your check-ins are judged against.
Working hours
The working days and hours each location keeps, and the grace period before an arrival counts as late.
Attendance rules
Whether a check-in must be inside the geofence, how accurate its position must be, and the windows in which checking in and out are allowed.
Verification
Whether a check-in has to carry face verification, and whether one person may scan on behalf of another.
Leave policies
The kinds of leave you offer, who approves them, and what each person is entitled to.
Holidays
The non-working days that must not be counted as absence for anybody expected to be off.
Roles & permissions
Who sees what — scoped to a branch, a department and everything under it, or a single team.
Corrections
How a wrong record is raised and who may approve the fix, so changes are recorded rather than made quietly.
What actually changes
Before AttendFlow
- Paper registers
- Checking attendance by asking around
- Lateness that is hard to review
- Reports prepared by hand
- Each location managed separately
- Attendance information scattered
With AttendFlow
- Digital attendance records
- Central attendance visibility
- Late arrivals, measured and totalled
- Reports run over any period and exported
- Location-aware attendance in one system
- One view of the workforce
Ready when you are
Create your organization, bring your people across, and start recording attendance.