Everything you need to understand your workforce
AttendFlow tracks attendance, working hours, lateness, absences and workforce activity from one place — across one office or every branch you run.
Know who is working
Attendance
Employees record their own working day from their own phone, and the record is there the moment it happens — not after someone has collected a register and typed it up.
Check in and check out
People scan a QR code at their work location to start and end their working day.
No register book, and nothing to transcribe afterwards
Live attendance
Today as it stands: who has checked in, who is still expected, and who has already checked out.
Answer “who is in?” without phoning a supervisor
Attendance records
Every attendance day for every person, with the times, the location and the status behind it.
The history is there when a question comes up months later
Corrections
When a record is wrong, it is raised as a correction and someone with the authority approves or refuses it.
Fixes are recorded as fixes, never as silent edits
Exceptions
Days that need a person to look are flagged for you — no check-out recorded, an unusually long or short shift, a break over the allowance, overlapping check-ins.
You find the odd day before month end finds it for you
Attendance analytics
Attendance status by day across whatever period you choose, for the organization or one branch, department or team.
A pattern is visible while you can still do something about it
Understand how your team is working
Working hours & punctuality
Hours, lateness and absence are worked out from the check-ins themselves, against the working hours and grace period you set for each location — so nobody is adding up a column by hand, and nobody is arguing about the arithmetic.
Worked hours against expected hours
What each person was contracted for and what they actually worked, with breaks and overtime separated out.
One figure both sides can look at
Late arrivals
Who arrived late, how often, and by how much — measured against their own location's start time and grace period.
Lateness you can evidence, not lateness someone remembers
Early departures
Who left before the end of their working day, and by how much.
The other half of the day, which registers rarely capture
Absence
Who was expected and did not come, on which dates. Counted against the days a person was actually contracted to work, with leave and non-working days taken out.
A holiday is not a black mark, and a real absence is not lost in one
Attendance, punctuality and completion rates
The percentages behind the totals, per person and per period, so a month can be compared with the one before it.
Trends rather than anecdotes
These figures describe attendance — when people arrived, how long they stayed, and how often. They are not a measure of how well someone does their job, and AttendFlow does not try to make them one.
Attendance that belongs to a place
Work locations & geofencing
Every work location is a real place with its own boundary, its own hours and its own rules. A check-in is judged against the location it claims to be at.
Work locations
Head office, a branch, a warehouse, a site — each with its own position, radius, working days and hours.
Set a site up once and every rule follows it
Geofences
A check-in counts only from inside the location's boundary. Outside it, the attempt is refused and says so.
Attendance recorded at the workplace, not on the way to it
Location accuracy rules
When a phone's position is too imprecise to rule on, AttendFlow refuses rather than guesses, and the record says which it was — outside the boundary, too imprecise, or no location sent at all.
Three different problems, told apart instead of lumped together
Check-in and check-out windows
How early someone may check in and how late they may check out, set per location.
A site that opens at six is not judged by head office hours
Movement
An optional record of whether someone stayed at their work location during the working day. It runs only while an attendance session is open, sits behind its own separate permission, and can be left switched off entirely.
Available when the work requires it, absent when it does not
AttendFlow does not follow anyone around. Location is read when a person checks in or out, and — only where your organization switches movement on — during the working day itself. Nothing is recorded outside an open attendance session.
Make attendance more accountable
Attendance verification
You choose how much proof a check-in has to carry, location by location. Each option is something you turn on because your situation needs it — not a single rule imposed on every site.
Secure QR codes
Codes can expire and can be withdrawn. A code that has been altered, has run out, or was withdrawn does not pass.
A photographed code stops working when you retire it
Face verification
Where you require it, AttendFlow asks the employee to confirm their face as part of the check-in. Employees opt in first, and you control how long the evidence is kept.
A check-in tied to the person, where that matters
Device register
The devices attendance has been recorded from, and which of them more than one employee has used.
A pattern worth a conversation, surfaced without accusing anyone
Refused attempts
Attempts that did not become attendance are kept too, each with the reason it was refused.
A dispute weeks later has something to look at
Face verification is AttendFlow's own check, made as part of a check-in. It is not the fingerprint or face unlock built into a phone, and the two are not interchangeable — unlocking a handset says the handset was unlocked, and nothing about who scanned. A shared device is a signal for a person to look into, never a verdict: AttendFlow will not discipline anyone on your behalf.
For the days it does not go to plan
Flexible attendance recording
Not everyone has a working phone every morning. AttendFlow has two ways to record attendance for somebody else, both of which keep a record of who did it.
Scanning for a colleague
Where your attendance policy allows it, an authorised person can scan a colleague in at a code. The location, the window and the verification rules still apply, and the time recorded is the real one.
A crew gets signed in without anyone bending a rule
Recording attendance manually
A manager with the authority can account for people directly — for a phone that broke, a site with no signal, a day that needs writing up.
The exception has a proper route instead of a workaround
Always attributed
When attendance is recorded for another employee, AttendFlow verifies the employee and keeps a record of who performed the action.
Convenience that does not cost you the audit trail
One system, not five
Workforce management
The attendance record only means something if the organization behind it is right. AttendFlow holds both, so a transfer, a promotion or a new branch does not need saying twice.
Employee records
One register for every person you employ — contact details, placement, job title and the full employment history.
One place people are added, moved and removed
Branches, departments and teams
Branches, departments that nest inside each other, teams, job titles and work locations.
Set the structure once and every report follows it
Leave
Leave requests with approvals, the leave types and policies behind them, and what each person is entitled to and has left.
Leave and attendance agree, because they are the same system
Invitations & onboarding
Invite by email, share a self-enrolment link, or print a QR code. People set up their own accounts and keep their details current.
You stop chasing forms
Bulk import
Bring your whole workforce from a spreadsheet. Every row is checked and reported against its row number before anything is saved, and an import can be undone.
You fix the spreadsheet, not a half-imported system
Roles & permissions
Scope a manager to their own branch, a supervisor to their team. Head office sees everything; a branch sees its own people.
The question auditors ask, answered in the setup
Audit trail
Every change to an employment record is kept — who, what and when.
Nothing changes quietly
Employee access
From the workforce portal and the mobile app, people see their own attendance, hours and leave, and keep their own details up to date.
Month end stops being a negotiation
Turn attendance data into clear information
Reports & visibility
Ten reports, for the questions employers actually ask. Run any of them over the period and the part of the organization you choose, read it on screen, and export it.
Attendance summary
How did each person attend over this period?
Daily register
Who came to work, when, and for how long?
Absences
Who was expected and did not come, and on which dates?
Late arrivals
Who arrived late, how often, and by how much?
Early departures
Who left before the end of their day, and by how much?
Leave
Who was on leave, of what kind, and with what decision?
Leave entitlement
What is each person entitled to, and what is left?
Completed and incomplete days
Which attendance days are finished, and which still need work?
Worked hours
What was each person contracted for, and what did they work?
Performance ranking
How does each person's attendance compare with their colleagues'?
Every report can be exported, and every one of them can be narrowed to a branch, a department or a team — so the report a branch manager runs is about their own people.
All of it, in one plan
There is one AttendFlow plan and every feature on this page is in it. What changes between bands is how many people you employ.